JOB TITLE: Executive Purchaser

REPORTS TO (TITLE): Purchasing Manager

Primary objective of the job:

• Executive Purchaser shall be responsible for assisting all the purchase-related activities of the purchase department.

• To source and manage a pool of vendors to ensure the best quality at the lowest cost.

• To develop and improve procurement and supply chain management policies that are cost-effective and efficient for the hospital.

Number of persons managed/supervised and their positions:

• Direct reports as per approved organizational structure.

Main Duties and Responsibilities:

• Validation of requests raised for order creation, creation of purchase or service orders, and delivery instructions to the approved vendors.

• Vendor Coordination – Coordinate with the vendors for acknowledgment of the orders and follow-up for the timely delivery of the ordered stocks.

• Records Maintenance and Report finalization – Accountable and responsible for the maintenance and management of all related documents of the orders and annual summary reports.

• Assist Manager Purchase in Vendor Management and Vendor evaluation.

• Managing Rate Contracts of different products in ERP.

• Interact with consultants to understand new requirements and procure as per SOP.

• Responsible for arranging quotations for new products.

• Responsible for making comparative rate statements and seeking approval against the same.

• Maintain a record of approvals and feedback forms for different materials.

Academic qualifications and experience required for job:

• A Diploma in business or logistics with relevant experience may be acceptable.

OR

• Associate Degree in Business Administration, Supply Chain Management, Logistics, Healthcare Management, or a related field.

• 1 to 3 years of experience in procurement, purchasing, or supply chain management, ideally within a healthcare setting.

Knowledge, Skills and Abilities

• Knowledge and understanding of ERP and HIS, good communication & interpersonal skills.

• Relevant purchase work experience is a plus.

• Fair knowledge of accounting practices and inventory management systems.

• Ability to work under pressure, prioritize, multi-task and lead a team. Be proactive, punctual, and empathetic.